What is Safety Management Software?

Safety management software is designed to move all your safety processes and paperwork online, into the cloud. The cloud-based software gives you the ability to configure all your workflows, forms, check lists, incidents, hazards, etc. to operate in a fully autonomous ecosystem without the need for paperwork and manual processes. These software solutions deliver performance improvements, increased staff engagement and a safer workplace for all, plus reduces your ongoing operational costs. The top reasons to use a safety management system are:

EFFICIENCY: Keep the paperwork to a minimum with easy to use systems which can automate the work for you! Let the menial tasks to be done automatically, leaving only the most important, high level tasks to be done

ORGANISATION: Instead of safety reports being lost on someone’s desk or inbox, all your, documents and reports can be kept in one, easily accessible yet secure platform.

MANAGING COMPLIANCE:  Compliance is made simple with the right modules to work for you and your workplace. Set schedules and reminders to stay on top of your safety activities. Make sure that you have all your data ready and accessible come audit time. 

CLARITY AND CERTAINTY: Real time reporting. Always know what’s going on at the click of a button. Have a clean, clearly understandable interface for all your reports, checklists and notifications in one place which you can access anywhere in the world.  Make your data visually appealing and relevant with graphs and dashboards. 

SAFETY CULTURE: Allowing employees to take initiative in their safety with clear pathways can promote a good safety culture, making your business safer by simply having the system up and running. Software also promtes transparency and accountability at all levels to report, action and monitor safety activities.  

 Why Excite Safety?

The team at Excite Safety are safety specialists with years of software implementation experience. We will help you review, select and implement the safety software that works for your organisation.  Selecting the right tool for the job always makes the job easier,   let our experience help you get the right tool to make your  safety management a breeze!

  1. Our current clients use a range of software so we have first hand knowledge of the pros and cons of a wide range of systems
  2. While we have relationships with several software vendors we are not tied down to any one system so you will get candid feedback on the systems we know. 
  3. We can bridge the gap between Safety requirements and Technical ability.    As a Safety Training Organisation We can train your safety staff in the technology  OR your tech staff in the safety  
  4. We have implemented systems for dozens of businesses of all sizes in the last 5 years.  We know what works and how to avoid system implementation failures. 

Who Will Benefit?

Safety Manager

The safety manager will see increases in efficiencies through automation, greater effectiveness with incident analysis, an accelerated cultural change, reduction in daily risks, simplicity in managing compliances and have a seamless paper trail for audits.

Operations Manager

The operations manager will see deeper insights into the enterprise, safer staff, less absentees, greater productivity, more engaged employees, and improved staff recruiting and retention.

Finance Manager

The finance manager will see cost savings from fewer claims, lower insurance premiums, more efficient processes, reduction of rework across all departments and risk reduction of fines and lawsuits.

Employees

Your employees will have a safer working environment, opportunities to directly impact safety culture, easy access to policies, procedures, and safety datasheets, easy to manage training and certification compliance and a higher moral through active engagement.

 

Software Functions

What do you need from your safety software? 

 

Standard Compliance

This group covers basic compliance for all  businesses, big and small

Hazard Reporting

Your people can report hazards from thier device. Relevant managers can be notified to review associated risks and apply controls ensuring hazards are controlled in a timely fashion.   Gain insights by reporting on hazard types, severity, frequency and location. 

Incident Reporting

Your people can report Safety, Quality, Environmental or Security incidents.    Relevant company officers are notified and guided through the investigation and resolution process step by step.   Recieve real time reporting on incident status and investigations ensuring proper processes are followed to resolve the incident and use the learnings to ensure reocurrences are minimised

Checklists

Simple checklists to keep track of daily activities such as Prestarts,  Take 5’s,  Cleaning records, Routine maintenance or anything else you use a paper form to track.

Knowledge Base

A central place to publish all your relevant documentation and files.   Policies, Procedures, Standards, Reference material , Operators manuals, Training videos and diagrams. Anything that your people need to access on the job can be kept here so all your company knowledge is in one place and accessible on any cloud enabled device. 

Reports

Real time integrated reporting on all modules which can be added to one or more customisable Dashboards to give you valuable insights into your safety performance

Actions

Integrated with the other functions modules,  Actions can be assigned to your people form any module or form and viewed,  tracked, and managed in a single central list.  

Advanced Compliance

For companies who want to be more proactive, or a headed towards ISO certification

Risk Management

Track all risks across your organisation.  Rate the impact, set target risk levels and monitor risk management activities

Audits

ISO Audits, External Audits, Internal Audits, Regulatory Audits.   Capture full audits or a summarise the audit report and assign actions that have been identified

Continuous Improvement

Keep track of continuous improvement activities and track associated actions

Customer Feedback

Keep track of both positive and negative feedback and apply actions for continuos improvement and employee recognition

Hazardous Substance / Chemical Management

The chemical management function comprises of two modules.

SDS Library – to keep all your Safety Data Sheets close at hand

Chemical storage – To monitor the safe storage, handling and disposal of chemicals and hazardous substances

Use one or both of these module depending on your needs

Training and Certification

 Keep track of all your employee training and compliance 
HR – keep track of active employees, inductions,  qualifications, performance and more 
Online Learning – House all your custom training courses and link this back to your HR or contractor records 
Enrolments – Create enrolments for in house training , link to HR and online courses to manage employee courses in bulk

Specialised Compliance

Industry specific or bespoke functions. these may need additional configuration support to get started

Custom Functions

Build out any function you require for safety management.    Custom functions we have built for past clients include Ships Logs,  Mental Health Reporting,  Fatigue Management,  Project management,   volunteer management and many more.   Rely expert assistance from our team to ensure your software meets the safety requirements of your business.

Food Safety

Keep track of cleaning schedules, Fridge, warmer and food storage temperatures,  Temperature sensitive deliveries, Batch numbers, ingredient tracing and more.  

SWMS

For construction and high risk work, we have a range of options that make creating contextualised SWMS a breeze.    Create a library of common tasks and then the automated system will create a template that you can contextualise for the job at hand.  You can even print SWMS in your preferred format with a custom export template.

CoR Tracking

Meets the Transport industry requiremets to manage your part in the Chain of Responsibility.    Driver Check ins, Fatigue management,  Loading and more.

So Which Software?

We have relationships with a range of software vendors so that we can assist you to select the software that works best for your business! 

We can also assist you automate and integrate multiple software programs together so that you can minimise double handling and data entry. 

Request a consultation today by emailing us at office@excitesafety.com.au or calling (02) 9521 3410